Document Storage and Distribution Software

In the past the storage of documents or sharing them, or sending them required a great deal of coordination and paper. That meant filing clerks, couriers, and fax machines were all used regularly to handle document work. The environmental impact of the paper generated is massive especially when you think about the amount of trees that were needed to be trimmed.

Document storage and distribution software provides efficiency and productivity to the workplace, eliminating much of the manual processes involved with storing and distributing files and documents. It centralizes documents, and allows users to search for and access the most current version. This can save valuable time at work and can help businesses comply with regulatory standards.

The most effective document management systems feature a variety of advanced tools that enhance collaboration and improve workflows. Find secure storage for files, offline access with automatic document synchronization after returning online and team folders that provide an extensive set of permissions that can be controlled by different stakeholders. Make sure you have a robust search feature that can provide relevant results in a timely manner, as well.

Some of the leading document management solutions include cyber risk management: staying one step ahead FileHold, DocuWare, and Q-Pulse. These services are available in cloud or on-premise installations and come with a range of features that can streamline document storage and distribution. FileHold for instance, offers a centralized repository that is secure and encrypted, with strong search capabilities and document workflows to review and decide on documents. It also provides a white-labeled client portal, automated document routing, and superior control of the version to ensure your team members and clients have access to the most recent versions of files.