How to Successfully Hold Board Meetings

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Board meetings are essential because the decisions made by your board, which usually require the majority or even unanimity agreement and can have a profound impact on your business. This means you have plenty of limitations to deal with however, the majority of them aren’t as difficult as you may think.

In general, a successful board meeting requires a lot of effort and thought prior to the meeting. If your board members do not believe that they are completely prepared, they will struggle to participate in meaningful discussions during the meeting. This could result in the decision-making process becoming bogged down or even slowed. Send out your board packs at least a couple of days prior to the meeting to prevent this.

Your board chair will go over any ground rules at the beginning of the meeting. This should be discussed with attendees (e.g. how long a discussion will last or how to take an appropriate decision). This helps everyone understand the rules and creates a positive and productive atmosphere.

Reports are typically presented during the next portion of a meeting. This may include financial statements, progress reports or any other pertinent information. The board chair should then announce each member’s name to attend, making sure that a quorum is present.

During this time the board can also discuss and examine the board minutes from the previous meeting. When they are completed and approved by the board, they can be ratified by the minutes. After that, any announcements or updates relevant to the current meeting can be also shared. The president can also close the meeting or adjourn it.